Location: Hamilton
Job Summary
We are seeking a detail and proactive Office Administrator to support our HR and Health and Safety functions. This role involves a blend of administrative support and project coordination to ensure the efficient functioning of human resources and compliance with health and safety protocols.
Key Responsibilities
HR Support:
- Assist with employee data processing, including preparation of paperwork, scheduling orientations, and updating HR systems.
- Maintain accurate employee records in HR databases and ensure data privacy and compliance with regulations.
- Support recruitment efforts by coordinating interview schedules, communicating with candidates, and managing job postings.
- Coordinate employee training programs, track attendance, and handle logistical arrangements.
- Act as a point of contact for HR inquiries, escalating issues to senior managers as needed.
- Assist with payroll processing and time tracking, ensuring timely submission and resolving discrepancies.
Health & Safety Support:
- Ensure office facilities and procedures align with health and safety standards.
- Coordinate regular health and safety training sessions in line with management and track employee participation.
- Conduct risk assessments and report findings to the health and safety officer.
- Support the implementation of emergency protocols and maintain emergency contact lists.
- Order and manage PPE and other health and safety supplies to ensure stock availability.
General Office Administration:
- Manage office supplies and vendor relationships, ensuring cost-effectiveness.
- Handle incoming calls, emails, and correspondence, directing queries as appropriate.
- Schedule meetings, prepare agendas, and assist in event planning.
- Provide administrative support to leadership and other departments as required.
Requirements
Education: High school diploma or equivalent; a degree in business administration or a related field is a plus.
Experience: 2+ years of experience in office administration, preferably with exposure to HR and/or health and safety functions.
Skills:
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with HRIS (Human Resource Information Systems) and health and safety management software is advantageous.
- Excellent communication and interpersonal skills.Attention to detail and commitment to maintaining confidentiality.
Why Join Us
At Bespoke Clinical Care Ltd, we are dedicated to fostering a safe, productive, and collaborative work environment. As an Office Administrator, you will play a vital role in upholding our values and ensuring a smooth and compliant operation across departments. We offer competitive pay, growth opportunities, and a positive workplace culture.
If you are interested, please contact Head office 01698 374 362, ask for Mary or Mike.
